Nintex Forms
Enterprise form automation with Nintex Forms
Web and mobile forms that collect clean data at the source and start the right process the moment they are submitted.
- Nintex Forms
- Nintex Workflow
- SharePoint
Updated
Nintex Forms at a glance
- What it is
- Nintex Forms is where people enter the data that a Nintex workflow then routes, approves, and stores, as a start form or a task form.
- Where it runs
- Nintex offers forms for SharePoint on-premises, for SharePoint Online (Nintex Forms for Office 365), and built into Nintex Automation CE in the cloud.
- Responsive by design
- Forms built with the newer designer adapt to the screen they open on, so one form works on a desktop, a tablet, and a phone.
- Forms or SharePoint lists?
- A SharePoint list form covers simple data entry. Nintex Forms adds rules, calculations, and look-ups. We compared both in detail.
Why replace paper and PDF forms with Nintex Forms
Forms are where most business processes begin, and where many of them go wrong. A missing field on a PDF, an outdated version of a spreadsheet, or a form emailed to the wrong person can delay a request for days.
Nintex Forms lets you build web and mobile forms that guide each person through exactly the questions that apply to them. Rules hide or show sections, validation catches mistakes before submission, and look-ups pull values from SharePoint, Salesforce, or other systems so people pick instead of type. Each submission starts a Nintex workflow automatically, so the request is routed, approved, and tracked from the first second.
We design forms with the people who will fill them out, test them on the devices they actually use, and keep them simple. A good form is short, clear, and impossible to fill out incorrectly.
What changes for your team
- Paper and PDF forms retired.
- Data validated before it reaches anyone’s inbox.
- Forms that work on phones, tablets, and desktops.
- Every submission starts a tracked process.
Processes we often automate
- Purchase and expense requests
- HR and onboarding forms
- Inspections and field reports
- Customer intake
What’s included
Form design
Layouts, rules, and conditional sections that show each person only what applies to them.
Data connections
Look-ups to SharePoint, Salesforce, and other systems so users pick values instead of typing them.
Workflow hand-off
Each submission triggers a Nintex workflow for approval, notification, or document generation.
Guides
Guide
Nintex Automation Cloud is now Nintex Automation CE: what changed and what it means for your workflows →
Guide
Nintex eSign (formerly AssureSign) vs DocuSign: which one fits your process? →
Guide
Nintex vs Power Automate: how to choose, from a team that implements both →
Guide
Nintex Forms vs SharePoint Lists: A Certified Partner’s Technical Analysis →
Case study · Energy
Pluspetrol: from Nintex on-premises to Nintex Automation Cloud →
Frequently asked questions
Do Nintex Forms work on mobile phones?
Yes. Nintex Forms adapt to phones and tablets, so field teams and employees can submit requests from anywhere.
Can external users fill out a Nintex form?
Yes. Forms can be published for customers, vendors, or job applicants without giving them access to your internal systems.
How is Nintex Forms different from a SharePoint list form?
A SharePoint list form is fine for simple data entry. Nintex Forms adds conditional logic, calculations, data look-ups, and a direct connection to multi-step workflows. We compare both in our article Nintex Forms vs SharePoint Lists.
Related
Tell us which process slows your team down.
A 30-minute call is enough to tell you whether it can be automated, which tools fit, and roughly what it takes.
